How to Share Google Calendar
Learn how to share Google Calendar with specific people, set permissions, avoid privacy mistakes, troubleshoot access, and read FAQs.
Quick Answer
To share Google Calendar, open Google Calendar on desktop, choose Settings for the calendar, add specific people under Share with specific people, set the permission level, and send the invite.
What You Need
- Google account
- Google Calendar on desktop browser
- Calendar to share
- Recipient email address
- Permission level choice
Safety Precautions
- Share with specific people instead of public access when possible.
- Choose the lowest permission level needed.
- Review event privacy before sharing work or personal calendars.
- Remove access when no longer needed.
- Be careful with Make changes and manage sharing permission.
Step-by-Step Instructions
- Step 1
Open Google Calendar
Use a desktop browser for full sharing settings.
- Step 2
Find calendar settings
Hover over the calendar name and open Settings and sharing.
- Step 3
Add people
Under Share with specific people, add an email address.
- Step 4
Choose permissions
Pick view-only, event details, edit, or manage sharing based on need.
- Step 5
Send invite
Save or send the sharing invitation.
- Step 6
Test access
Ask the recipient to confirm they can see the calendar.
- Step 7
Review later
Remove or reduce permissions when sharing is no longer needed.
Practical Example
Example: You share a family calendar with a partner using Make changes to events, but keep your work calendar private.
Common Mistakes
- Making a calendar public accidentally
- Giving edit access when view access is enough
- Sharing the wrong calendar
- Forgetting event privacy settings
- Trying advanced sharing only from mobile
- Not removing old access
Troubleshooting
Recipient cannot see calendar
Confirm the email address and ask them to accept the invite.
Events show only busy
Change permission from free/busy to event details if appropriate.
Cannot share calendar
Use desktop Google Calendar and check ownership or organization limits.
Too much information is visible
Lower permissions or mark specific events private.
Helpful Internal Links
FAQs
Can I share Google Calendar from phone?
Some options are limited; desktop browser gives full sharing controls.
What permission should I choose?
Use the lowest permission that lets the person do what they need.
Can I share only free/busy?
Yes, choose a permission that shows only availability.
How do I stop sharing?
Return to calendar settings and remove the person or lower permissions.
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